Virtual TimeClock Knowledge Base
Selecting & Viewing Timecards
Virtual TimeClock includes several timecard reports for users and administrators. Timecards record each employee punch in and punch out times and are typically used for payroll and other reporting purposes. This article will explain how to view timecards as an administrator or manager, and how to view timecards as a user.
Note: If you need to view timecard data for inactive employees, see the Timecards for Inactive Users article.
Viewing Timecards as an Administrator or Manager
Follow the steps below to view employee timecards as an administrator or manager.
- Select Turn Administration On from the File menu.
- Choose My Reports from the administrator toolbar and select a timecard report.
- Basic Edition users will select the Timecard option in the toolbar.
Tip: To view the timecard for just one user, right-click (Ctrl + click on Mac) a user's name from the admin In & Out Board and choose Timecard.
- By default, timecards will display all entries in the current payroll period. To change the date range, select the People & Dates option from the report toolbar and change the Date Range field.
- If you do not see overtime calculations, review the Overview of Overtime article to ensure you've properly created and assigned overtime rules.
- There are two options when displaying hours on reports: decimal hours (ex 6.25), which is the default, or hours & minutes (ex 6:15). Find out more about the time format by reading the Decimal Hours vs Hours & Minutes article.
Workers can easily access their own timecard for reference. For more information about user reports, see the Assigning Reports article.
In & Out Board Users
- Right-click on a user's name and choose Timecard.
- If prompted, enter user password.
- Use the report toolbar to change the report dates, save or print the timecard.
PIN, Passcode & Individual Interface Users
Note: This only applies to Pro and Network edition users.
- Enter employee PIN or password to open the time clock.
- Select the User Actions menu in the top left corner.
- Choose Timecard from the pop-up menu.
- Use the report toolbar to change the report dates, save or print the timecard.
