Free Timecard Calculator

How the Timecard Calculator Works

This calculator totals weekly work hours based on your daily entries. Totals update automatically as you make changes.

1. Enter a name and payroll dates (optional): Add a name and date range if you want them included on a printed timesheet.
2. Enter daily start and end times: For each day of the week, enter the time work began and ended.
3. Subtract break time: Enter unpaid break time in hours and minutes to deduct from daily totals.
4. Review totals: The calculator automatically displays total hours for each day and the full week.
5. Print or save: Use your browser's Print menu (File -> Print or Ctrl/Cmd + P) to print the page or save it as a PDF.

Timecard entries are stored locally in your browser on this device. Clearing browser data will remove saved entries. Data is not stored on Redcort servers.

Print or Save Your Timecard

After calculating hours, you can print or save your timecard for payroll processing, record-keeping, or submission to your manager.

1. Confirm entered times and totals.
2. Open your browser’s Print menu (File -> Print or Ctrl/Cmd + P).
3. Print the page or save it as a PDF.

This calculator is designed for quick calculations and does not create a permanent storage of records. For businesses that require stored timecards or automated reporting, consider using Virtual TimeClock.

Who This Calculator Is For

This timecard calculator is a free resource to quickly total daily hours, deduct breaks, and convert time worked to decimal format for submission to payroll. Over one million timecards are totaled each month in this handy calculator by:

• Small businesses needing to track weekly employee hours.
• Managers reviewing timesheets before payroll.
• Hourly employees verifying total hours worked.
• Teams seeking a simple alternative to spreadsheets.

When a Calculator Is Not Enough

While this calculator is useful for basic decimal time conversion and calculations, it requires manual entry and does not maintain a history of timecards or enforce clock-in rules.

We created Virtual TimeClock to automate employee time tracking with accurate clock-ins, overtime rules, and payroll-ready reports – all available with a one-time purchase and no monthly fees:

• Learn about Virtual TimeClock
• Program features
• Payroll integrations

Timecard Calculator FAQs

Frequently asked questions about the free timecard calculator:

Q1: How do I calculate decimal hours for my timecard?

A: To calculate decimal hours, divide the number of minutes by 60. For example, if an employee worked 7 hours and 15 minutes, you would divide 15 by 60 to get 0.25, resulting in 7.25 total hours. This free Timecard Calculator does this conversion for you automatically to ensure payroll accuracy. Our Decimal Hour Calculator allows you to instantly convert between hours and minute to decimal time.

Q2: What is the best way to track employee breaks for payroll?

A: This calculator allows you to enter daily break time in hours and minutes, and it will be subtracted from your total hours. A dedicated time clock software app ensures these breaks are recorded in real-time and creates a digital paper trail that helps protect your business during a labor audit. 

Q3: Does this calculator track overtime?

A: No. This free tool allows you to input total hours, but you must manually determine which hours qualify for overtime based on your local labor laws. For businesses that need automatic overtime calculation—including daily, weekly, and California-specific rules—we recommend using Virtual TimeClock, which automates overtime calculations for you.

Q4: Can I print my timecard?

Yes. The calculator provides the ability to print the timecard or save a timecard as a PDF using your browser’s Print option.

Q5: Can I save my timecard data for future use?

A: The data entered into this web-based calculator is stored locally in your browser on the same device. Clearing browser data will remove them. To maintain a permanent, secure database of employee hours that you can access for tax purposes and payroll history, a desktop-based solution like Virtual TimeClock is the more reliable choice.