Quick Start - Virtual TimeClock Basic

Quick Start - Virtual TimeClock Basic

This Quick Start guide will help you set up your Basic Edition time clock in 3 simple steps: add your employees, assign passwords and start punching in & out. This guide assumes you have already installed Virtual TimeClock Basic Edition.

Important Note: In Virtual TimeClock, User Mode allows employees to clock in/out and view their own timecard. Administration Mode allows you to modify entries, print payroll reports and access other administrative functions. You can Turn Administration On or Off from the File menu at any time. If you don't remember your administrator password, please contact Technical Support for assistance. 

Opening Your Company Database
If you just activated your free trial, you can choose My Company from the Open a Company Database window and begin exploring the software.

Opening a database in Virtual TimeClock

If you're currently using the Sample Data, simply close the TimeClock, reopen the program and choose Open to start using your company database. 

Step 1: Add Users
When you open My Company, your first option will be to add users. If you close this prompt and return to the program later, review the Adding Users article. Get started quickly by entering just the first and last names of your employees. 

Step 2 (Optional): Assign Passwords
You can allow employees to create their own password the first time they use the time clock or assign passwords beforehand. To allow employee's to create their own password, simply continue to Step 3. To assign passwords, review the creating passwords article.

Step 3: Clocking In & Out
Now that your time clock is setup, it's time to have your employees start punching time. Select Turn Administration Off in the File menu to enter User Mode. Employees can select their name from the In & Out Board to start punching in and out.
​Congratulations, you are now up and running with Virtual TimeClock! To learn more about setting up overtime, leave tracking, activities and more, review the Basic Edition Setup Guide.