Virtual TimeClock Basic Edition Setup Guide

Virtual TimeClock Knowledge Base

Setup Guide – Virtual TimeClock Basic

This Setup Guide will help you get Virtual TimeClock Basic Edition setup for use at your company. This guide assumes you have already installed Virtual TimeClock Basic.

Important Note: In Virtual TimeClock, User Mode allows employees to clock in/out and view their own timecard. Administration Mode allows you to modify entries, print payroll reports and access other administrative functions. You can Turn Administration On or Off from the File menu at any time. If you don't remember your administrator password, please contact Technical Support for assistance.

1. Open Company Database

    • Using a free trial of Virtual TimeClock? Select My Company from the Open a Company Database window.
    • Purchased a software license? Choose New from the Open a Company Database window to create a database and open it.

Note: If you're currently using the Sample Data, simply close the TimeClock, reopen the program and choose Open to start using your company database.

Opening a database in Virtual TimeClock

2. Add Users
When you open your company database, your first option will be to Add Users. If you close this prompt and return to the program later, review the Adding Users article.

3. Security & Passwords
In Virtual TimeClock, passwords can be used to help prevent buddy punching while also allowing administrators and managers to access administrative functions. Overview of Passwords & Security >

Basic Edition Security Settings

4. Overtime Settings
Configuring your overtime settings will ensure that employees are paid properly for all hours worked. Creating and assigning overtime rules >

5. Payroll Settings
The TimeClock payroll period defines the date range for timecard totals and reports, and should be matched to your company payroll cycle. Learn more about configuring your payroll period >

Basic Edition Payroll Settings

6. Time Settings
Time settings allow you to control the timestamp source, time rounding and specific time calculations. Learn more about time rounding and the timestamp source.

7. Assigning Managers
Adding a manager allows administrative time clock duties be shared on your team. Find out how to add a manager by reviewing the Adding a Manager article.

For additional information about any of the features and functions of Virtual TimeClock, visit our online Knowledge Base.