Virtual TimeClock Basic Quick Start Guide

Virtual TimeClock Knowledge Base

Quick Start – Virtual TimeClock Basic

This Quick Start guide will help you set up your Basic Edition time clock in 3 simple steps: add your employees, assign passwords and start punching in & out. This guide assumes you have already installed Virtual TimeClock Basic Edition.

Important Note: In Virtual TimeClock, User Mode allows employees to clock in/out and view their own timecard. Administration Mode allows you to modify entries, print payroll reports and access other administrative functions. You can Turn Administration On or Off from the File menu at any time. If you don't remember your administrator password, please contact Technical Support for assistance.

Open Your Company Database

  • Using a free trial of Virtual TimeClock? Select My Company from the Open a Company Database window.
  • Purchased a software license? Choose New from the Open a Company Database window to create a database and open it.

Note: If you're currently using the Sample Data, simply close the TimeClock, reopen the program and choose Open to start using your company database.

Opening a database in Virtual TimeClock

Step 1: Add Users
When you open your company database, your first option will be to Add Users. Get started quickly by entering just the first and last names of your employees. If you close this prompt and return to the program later, review the Adding Users article.

Step 2 (Optional): Assign Passwords
You can allow employees to create their own password the first time they use the time clock by skipping this step and continuing to Step 3. Otherwise, review the creating passwords article to assign a time clock password for each user.

Step 3: Clocking In & Out
Now that your time clock is setup, you're ready to have your employees start punching time. Select Turn Administration Off in the File menu to enter User Mode. Employees can select their name from the In & Out Board to start punching in and out.

Congratulations, you are now up and running with Virtual TimeClock! To learn more about setting up overtime, payroll settings, managers and more, review the Basic Edition Setup Guide.