Install Virtual TimeClock Network

Install Virtual TimeClock Network

This article will help you quickly install Virtual TimeClock Network Edition.
 
1. Locate your Virtual TimeClock License
If you have not yet purchased Virtual TimeClock, the software will run for a limited time as a fully functional free trial. Learn more about Virtual TimeClock free trials here.

When you purchase Virtual TimeClock, a license key and instructions are sent to you via email. If you cannot find a recently purchased license in your inbox, please check your spam folder. If you are reinstalling or need a copy of your license, please contact us.
 
2. Virtual TimeClock Server
  • Go to the Virtual TimeClock Network download page.
  • Select the version compatibile with your computers that both the server manager and clients will be installed on. Confirm all computers (server and client) are compatible with our system requirements.
  • If you have a license ensure you download the version you are licensed for. 
  • Download and run the Virtual TimeClock Server installer.
Microsoft Windows
During the installation, you will need to select “Yes” to allow the time clock to make changes to your computer and “Unblock/Allow” program firewall access.

Apple macOS
In order to install the software you’ll be prompted for the computer’s administrative password.
  
  • Virtual TimeClock Server Manager will launch automatically at the conclusion of the installation and you will be prompted to create a New Company Data File (similar to the window below).
New Users
Complete the information for each field in the New Company Window and click Create

Existing Users
If you have a backup database because you are moving or reinstalling from another computer, click Cancel in the New Company Window and choose Restore Database from the File menu.
 
Virtual TimeClock Create Company Window
 
The Server runs separately in the background from the Server Manager. This means that while the Server computer must be turned on, the Server manager DOES NOT need to be running for TimeClock clients fo connect to your TimeClock Server.

Important:  In order to maintain connections with your TimeClock Clients, your TimeClock Server computer must be powered and the energy-saving settings set to NEVER sleep or spin down the hard drive. 
 
  • After creating your company, the Status panel will show all server functions online with green checkmarks.  
  • Register your software by clicking the Licenses tab in the window toolbar and clicking the Enter Keys button.
Important: Virtual TimeClock will run only for a limited time in evaluation mode until a valid program license key is entered.
  • ​​Go to the Status tab and make note of the IP address and port number in the TCP line. The IP and port number will be listed under Listening for New Connections. Write these numbers down for when you connect the client. 

 
3. Virtual TimeClock Clients
  • Determine if you want to download a Pro or User Client onto the computer. User Clients allow for clocking in and out only. Pro Clients allow employees to clock in and has password protected access to program Administrative features. At least one Pro Client is required for administration of the TimeClock.
  • Go to the Virtual TimeClock Network download page.
  • The Virtual TimeClock Client must be the same version as the Virtual TimeClock Server. Ensure the computer meets the system requirements for the version selected.
  • Download and run the Virtual TimeClock Client installer. 
Microsoft Windows
During the installation, you will need to select “Yes” to allow the time clock to make changes to your computer and “Unblock/Allow” program firewall access.
 
Apple macOS
In order to install the software you’ll be prompted for the computer’s administrative password.
 
  • Virtual TimeClock will launch automatically at the conclusion of the installation. Click Connect to Server from the Welcome window, to open up the Virtual TimeClock Client Login window similar to the image below:
Virtual TimeClock Server Login
 
If no server is listed, you may need to manually enter the IP address and port number found on your TimeClock server computer in the Status tab.
 
To connect to a server at a different location using the Internet, please refer to our guide for setting up remote (off-site) clients.
 
You can manually add a new server connection by clicking the Add button. 
 
  • Locate and select your server. A running TimeClock Server will display a green checkmark. If  your TimeClock Server is not auto-detected you can locate it manually by clicking Add.
  • The default group is TimeClock Users and it will already be selected. Enter the time clock administrator’s password and click Login. After logging in to the TimeClock server with a Pro Client you’ll be prompted to add users.
  • See our Virtual TimeClock Network Setup & Reference Guides to configure Virtual TimeClock according to your business needs.