Calculating & Reporting Overtime in Virtual TimeClock

Virtual TimeClock Knowledge Base

Calculating & Reporting Overtime

Overtime hours are calculated and displayed based on the rule assigned to users. If you have not created your overtime rule(s) or assigned them to users, please see our creating overtime rules or assigning overtime rules articles. When an overtime rule is assigned, overtime hours will be automatically calculated and displayed on both detail and summary reports.

Overtime in the Current Pay Period
When a timecard is viewed for the current payroll period, Virtual TimeClock automatically calculates overtime hours based on the overtime rule that has been assigned to each hourly employee.

Prior Payroll Period Overtime
When a payroll period has been closed, all regular and overtime hours are calculated and permanently saved. Therefore, all hours on a report for a prior payroll period are displayed, but they are not re-totaled or recalculated. Therefore changing an employee's overtime rule will not change their overtime totals for closed/prior payroll period hours. Learn more about opening and closing payroll periods.

Reporting Overtime Hours
Overtime hours are reported in separate columns to distinguish daily and weekly overtime and each unique rate. The columns give an at-a-glance view of all regular and overtime hours.

To view a report with overtime hours:

  1. Select Turn Administration On from the File menu.
  2. Choose a report from the Reports menu. For example, see the Timecard Daily report below with the Weekly OT column highlighted.
Virtual TimeClock Timecard With Overtime