Tips & Tricks

Virtual TimeClock Tips & Tricks - September 2013

I hope you’ve been able to update to the new time clock software release that we announced a couple of weeks ago. Virtual TimeClock ‘13 Release 2 has quite a few new features that our customers have been asking for. This month I want to talk about the new time tracking options and next month we’ll take a look at several of the new report options.

Tracking overnight workers
Virtual TimeClock ‘13 Release 2 creates two timecard entries if the worker’s shift crosses midnight. This feature was added for customers who use the time clock in those states that require time be reported on the actual day worked. Your reports will still calculate time worked over midnight the same way as before, you’ll just see them as two timecard entries now instead of one. If you go to Configure, then Time & Rounding you’ll see a checkbox for including hours worked past midnight with prior day totals. If you have shifts that cross midnight, this setting will already be checked so your reports will calculate the same way as before. If you uncheck this setting, then time past midnight will be reported on the actual day worked so you no longer have to manually split entries that cross midnight to achieve the same result.

Here’s a quick Tip:
Your employee timecards might be a little longer because of the extra entries if you have employees that work past midnight. If that’s a concern, we’ve got a new report I’ll introduce you to next month called Timecard Daily that will make your timecards more concise.

Tracking 6th and 7th day overtime
Some states in this great Union of ours have some really unique overtime rules that get real complicated in a hurry. California is one such example. The rule goes something like this: the first eight hours worked on the seventh day of work in any one workweek shall be at the rate of one and one-half times the regular rate of pay and any work in excess of eight hours on any seventh day of a workweek shall be paid no less than twice the regular rate of pay. Connecticut, Kentucky, and the US Virgin Islands have some unique overtime rules as well. Despite the confusing description, we’ve made these rules super easy to set up in Virtual TimeClock. Go to Configure, Overtime, and select your rule. Click Modify Rule to set up 6th and/or 7th day overtime. The start of your workweek can be defined in the Time & Rounding control panel.

Here’s a quick Tip:
If you need help with the specific overtime rules for your state, check out this resource for State Overtime Rules & Premium Pay Laws.

Until next month,

Jeff Morrow