Virtual TimeClock Knowledge Base


Quick Start – Virtual TimeClock Network

This Quick Start guide will help you set up your time clock in 4 simple steps: add employees, select a time clock interface, assign passwords and start punching in & out.

Important Note: In Virtual TimeClock, User Mode allows employees to clock in/out and view their own timecard. Administration Mode allows you to modify entries, print payroll reports and access other administrative functions. You can Turn Administration On or Off from the File menu at any time. If you don't remember your administrator password, please contact Technical Support for assistance.

This guide assumes that you have already installed Virtual TimeClock Server and Pro Client software, and have connected the Pro Client to your TimeClock Server. See the Network Edition Installation Guide for more information.

Launch Virtual TimeClock Pro Client:

Step 1: Add Users
When you connect the Pro Client software to your Virtual TimeClock Server, your first option will be to Add Users. Get started quickly by entering only the employee's first and last name. If you close this prompt and return to the program later, review the Adding Users article.

Note: Free trials are limited to 300 time clock entries so we recommend limiting time clock use to 2 or 3 employees to get the most out of your trial.

Step 2: Choose an Interface
The default time clock interface is the In & Out Board which displays a list of employees and their current status. If you do not want your employees to use the In & Out Board, review the TimeClock Interface Options article to find out more about the PIN, Passcode and Individual interfaces.

Step 3: Assign Passwords
Passwords can be used to help prevent buddy punching on the time clock. PIN and Passcode interfaces require passwords, while passwords are optional on the In & Out Board. Find out more by reading the Creating Passwords article.

Step 4: Clocking In & Out
Now that your time clock is setup, it's time to have your employees start using the time clock. Select Turn Administration Off in the File menu to enter User Mode. Review the Clocking In & Out article for detailed steps on clocking in and out with each interface.

Congratulations, you are now up and running with Virtual TimeClock! To learn more about setting up overtime, leave tracking, activities and more, review the Network Edition Setup Guide.

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