Virtual TimeClock Support Blog

2022 End-of-year TimeClock Checklist

November 15, 2022


The start of a new year is right around the corner and you don’t want it to catch you unprepared. We’ve put together a list of Payroll & Timecard related topics that you will want to check before 2023 rolls around.

Carryover Unused Leave Hours
If your employee benefit year follows the calendar year, make sure you review your awards and carry over any applicable unused leave hours from 2022.

Update Employee Information
Make sure to keep your employee’s information up to date before W-2 forms are due on January 31st, 2023. Use the employee Notes tab to document dates of information changes, wage histories, and performance reviews.

End-of-Year Payroll
You may have a deadline for direct deposit submissions several days before the end of the year. Confirm with your payroll provider the final date you can submit payroll for 2022. After you've finalized and approved timecards for the final payroll period of the year, close the payroll period in Virtual TimeClock to protect your data from changes to settings made for the New Year. Don't forget about inactive and terminated employees who earned wages in 2022.

Check Your Backups
Losing your data can be a scary thing. Be prepared in the event something happens to your TimeClock by checking to make sure you have our Scheduled Backups feature enabled. Database backup settings can be accessed on your Server Manager (Network Edition), or from the Configure menu of your TimeClock (Basic and Pro Editions). We have helpful articles to verify that backups are running as scheduled and how to setup scheduled backups of your Virtual TimeClock data.

Important Dates
We have compiled a list of dates to mark in your calendar.
-Monday December 26, 2022 | Banks are closed (Observing Christmas Day)
 -Monday January 2, 2023 | Banks are closed (Observing New Year's Day
-Tuesday January 31, 2023 | W-2 forms are due

For information on other upcoming federal and business holidays, see our Federal Holidays and Business Holidays calendars.