Tips & Tricks

Virtual TimeClock Tips & Tricks - September 2014

Since Virtual TimeClock 14 Release 4 helps with a number of important workflow scenarios, in this month's 'Tips & Tricks' newsletter we'll show you how to use these new tools to help increase productivity and efficiency within your office. The most significant changes occur in the individual time clock preferences that affect how the time clock behaves after punching in & out, and when adding new manual entries.

TimeClock Preferences
Local preferences allow you to change some of the look, sounds, and behavior of your time clock. These include how names are displayed in the In/Out Board List, the sound your time clock makes when punching in or out, and how the User Status window responds after performing a time clock action like clocking in. We've added a new setting that controls whether the User Status window closes immediately after punching in or out, or remains open for a user defined amount of idle time before closing. This will allow you to once again add timecard entry notes immediately after clocking in or out. Employees will also be able to view their timecards or send a message after clocking in without having to reenter their user password. The auto close when idle setting is ignored when administration is turned on so you can perform multiple administrative actions from the User Status window without having to reselect the user after each one. Preferences can be found under the Virtual TimeClock menu on Apple Mac computers and under the Edit menu on Windows PCs.

Here's a quick Tip:
We've also updated the Entry Note editor so it's easier to add, edit, and view existing timecard notes
.

Adding Manual Entries
In previous versions of Virtual TimeClock, adding a manual entry for a missed punch time required multiple steps if you also needed to insert a lunch break. We've combined these steps into a single process that will save you time when performing this common administrative task because you can now add a lunch deduction at the same time as adding a missed start time. We've also brought back the ability to enter manual entries for shifts that cross midnight in one step. The time clock will automatically split the single entry at midnight so you can still decide whether to include to report the time on the actual day worked or as part of the prior day's shift based on the labor laws in your state.

Here's a quick Tip:
There's an option within Configure Time Settings that controls whether hours worked past midnight are to be included with the prior day totals. This determines whether the time is reported as part of a continuous shift or the start of a new shift corresponding to the new work day.

Although these new features may seem small when viewed individually, they can add up to huge time savings for your office workflow. You can check out a complete list of what's new in Virtual TimeClock 14 Release 4 on our website.