Tips & Tricks

Virtual TimeClock Tips & Tricks - February 2008

I love this time of year! Change is certainly in the air. Here in the valley of Central California, Winter is starting to loosen its grip on the landscape. Some of the early bloomers are already out, encouraging the birds to chirp and the bees to buzz. Local residents are gearing up for the annual opening of the Blossom Trail, which draws visitors from all across the state. Imagine thousands of almond, plum, apricot, peach, nectarine, and apple trees putting on a display of their Spring best. The trail provides 62 miles of eye popping color and intoxicating fragrance.

If you like a change of scenery as much as I do, then I bet this months ‘Tips & Tricks’ Newsletter is just what you’re looking for. I want to tell you how you can customize the look and feel of Virtual TimeClock to get just the display and functionality you want. You can even change your TimeClock display to match the changing seasons!

You can access your TimeClock preferences from the Virtual TimeClock Pro menu on Mac OS X and from the Edit menu on Microsoft Windows computers. Each computer running Virtual TimeClock has its own unique set of local preferences. This means that if you’re using Virtual TimeClock on multiple computers, each computer’s TimeClock can have a different configuration. For example, changing the display on one TimeClock won’t affect the display on any of the others.

TimeClock Display
The TimeClock preference tab provides an easy to use interface for determining ‘who’ and ‘what’ gets displayed on your TimeClock. Even though all active workers are displayed in the main TimeClock window by default, you can limit the display to selected workers or departments. This is great for managers who want at-­a-­glance knowledge of only their worker’s whereabouts. Or how about the store with multiple locations? You can have store ‘A’ only display store ‘A’ employees and store ‘B’ only display store ‘B’ employees, yet still maintain one centralized data file to make payroll processing a snap. There are other great settings here as well, like how to format each worker name and whether you want one worker list or two separate lists to track who’s in and who’s out.

That takes care of the ‘who’, now let’s talk about the ‘what’. You can use the checkboxes to determine what columns to display on the main TimeClock window. For example, you may have a TimeClock in your warehouse that doesn’t need to function as an in/out board, so you could remove all of the columns except the worker name.

Here’s a quick Tip:
If each of your employees are using Virtual TimeClock on their own computers, you can create a personal TimeClock for each employee by showing the selected worker name of just the employee who uses that computer.

TimeClock User Access
The User Access preference tab allows you to control which administrative menu items and toolbar buttons are displayed on your TimeClock. For example, if you don’t need to track the amount of time workers are taking on their mandated paid breaks, you can simply remove the Paid Break toolbar icon.

You can also disable password protection on just your TimeClock. This allows you to perform all of your administrative functions without having to repeatedly enter your password. This is great for when you need to review Timecards at the end of a pay period and are switching between different administrative functions.

Remember, if you’re using Virtual TimeClock on multiple computers, disabling password security only affects your TimeClock.

Here’s a quick Tip:
You can also quickly disable and enable security on your TimeClock by choosing the Disable/Enable Security menu item located under the Administration menu.

TimeClock Sounds
Okay, so this one might be a little too frivolous for some of you. The Sounds preference tab allows you to control the sounds used by your TimeClock. So if a ‘wuwu’ sounds better at 8 o’clock in the morning than a ‘kachunk’ then by all means mix and match sounds to your heart’s content. It’s kind of like finding that special ring­‐tone that identifies your unique personality.

5.6.2 Maintenance Release
In closing, I’d like to offer one final tip. On February 19, we posted Virtual TimeClock Pro maintenance release version 5.6.2. Make sure you’re using the latest release as it allows you to reliably edit paid breaks and enhances database robustness when deleting users and messages. As always, you can get Virtual TimeClock Pro anytime from our website.

Software download: Time Clock Software Downloads
Upgrade instructions: Time Clock Software Upgrades

Until next month,

Jeff Morrow