Virtual TimeClock Knowledge Base
Manually Adding Timecard Entries
Virtual TimeClock allows you to quickly and easily add a manual entry to a timecard. There are two primary ways to add a manual entry. If a user forgets to punch in or out for the day, you can use the In & Out Board to add the missed punch. To add an entry for a prior day, you can use the Add Entry option. This article will walk you through both ways of adding punches. Adding Breaks and Lunches is covered in a separate article.
Note: To learn about editing existing entries, review the Editing Timecard Entries article.
Adding a Missed Start or Stop Entry
If you just need to add a missed punch in or punch out, follow these simple steps:
- Select Turn Administration On from the File menu.
- From the In & Out Board, click on the user with the missed punch.
- Choose Start or Stop from the menu.
- Modify the Time field with the correct time.
- Click the Start or Stop button to save.
- Check the In & Out Board to verify that the entry you created is correct.
Adding a Timecard Entry
Follow these steps to add a new entry:
Note: If you need to add an entry in a period that's already closed, you will need to reopen the period first.
- Select Turn Administration On from the File menu.
- Choose Add Entry in the administrative toolbar.
- Select a user and fill out the entry details.
- Select Create to add the new entry.
- Select Save & Next to add another entry, or Save & Close to finish.
Once you've added a new timecard entry, it's a good idea to review the user's timecard to ensure that the entry was created properly.