Virtual TimeClock Support Blog

2019 End-of-Year Time Clock Checklist

December 10, 2019

To help you prepare for the new year, we've put together the following guide that covers helpful time clock and payroll-related changes that may impact your business.

Minimum Wage Changes for 2020
Minimum wages are changing for 21 states in 2020. Find out if your state will be affected by reviewing our Minimum Wage Changes for 2020 article.

Carryover Unused Leave Hours
If your employee benefit year follows the calendar year, you'll want to review 2020 awards and possibly carryover unused leave hours at the end of the year. We have a guide that shows you how to easily carryover used leave hours for your employees.

Update Employee information
You'll need to review employee address and wage information to ensure everything is up-to-date prior to sending out employee W-2 forms in January. This is a good time to update employee information in Virtual TimeClock. Open the Users configuration window and review address, wage and emergency contact information. Use the Notes tab to document dates of information changes, wage histories, and performance reviews.

End of Year Payroll
Confirm with your payroll provider the final date you can submit payroll for 2019. You may have a deadline for direct deposit submissions several days before the end of the year. After you've finalized and approved timecards for the final payroll period of the year close the payroll period in Virtual TimeClock to protect your data from changes to settings made for the New Year.

Check Your Backups
It's essential to backup your timecard data. It is no less important to periodically ensure that automated data backups are occurring as expected. We have helpful articles to verify that backups are running as scheduled and how to setup scheduled backups of your Virtual TimeClock data.

Important Dates
The following are some upcoming dates related to your timecards and payroll:

Wednesday December 25, 2019
  • Banks are closed (Christmas Day)
Wednesday January 1, 2020
  • Banks are closed (New Year’s Day)
  • Changes to minimum wage and sick leave laws in some states and cities.
Friday January 31, 2020
  • Deadline to provide W-2 & 1099 forms to employees and workers. Don't forget about inactive and terminated employees who earned wages in 2019.

For information on other upcoming federal and business holidays, see at our Federal Holidays and Business Holidays calendars.

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