Technical Support Blog

Monitoring Modified Timecards

Did you know that Virtual TimeClock reports all manual timecard punches and modifications? Not only will Virtual TimeClock report these changes, but you can also use the Program Logs to find out who made changes and when they were made. Continue reading to find out how to access this important time clock information.

Note: In most cases, only Administrators or Managers have permission to add or change time clock entries, but standard users can also be given these permissions in the Display Group settings.

Using Reports to Find Added and Modified Punches
If a time clock punch is added or modified, those entries will appear with an A or an M next to the entry on all detail reports. Below is a Timecard Detail report showing an added entry and a modified entry.
Virtual TimeClock Manual Entries
The letter A stands for "Added Manually" which signifies that a new timecard entry was created by an administrator or manager using the Add Entry button in the Administrator Toolbar. The letter M stands for "Modified Entry" which is either an existing timecard entry that was modified from its original time, or a new entry created from the administrator In & Out Board with the start or stop time changed from the current time.

Using Program Logs to Dig Deeper
Using the built-in Program Logs, you can get complete information about any entry with an A or an M by accessing the logs on the computer where the changes were made. For more information, read this blog about enhanced program logs in Virtual TimeClock 18. The audit log screenshot below shows that Jim Woodworth modified the start time on Tom Cole's timecard.
Virtual TimeClock Audit Log