Virtual TimeClock and the Affordable Care Act (ACA)

Staying compliant with the Affordable Care Act (ACA) is a big deal! Properly calculating the number of full-time (or full-time equivalent) employees is critical, as it determines the rules and penalties that apply to a business.

Since the definition of “full time” depends on the average amount of hours worked, you can imagine that we receive a lot of questions on this subject at Redcort. Customers often ask, “Is there an easy way to see my summarized weekly hours?”

By creating a copy of one of our popular reports, and adjusting a few settings, you can easily create a report showing weekly totals. In addition, this report will be very handy when trying to view a monthly summary of your employee’s work hours.

Here’s how:

Step 1: Create a copy of the Timecard Daily Report   

• Turn On Administration from the File menu
• Select Report Writer from the Configure menu
• Select Add in the Report Writer window and choose Duplicate Selected Report from the drop down list. This will bring up the Report Name entry box
• Name your report whatever you would like (i.e. Weekly Summary)
• Select the Save button

Now we can change the settings of this report to display weekly summaries.

Step 2: Modify the Report Settings

• • Select the new report you just created from the reports list
  • Choose Report Options… in the report settings pane. This will open the Report Options window
  • Deselect all the report options, with the exception of those pictured below
  • Once you have finished with the selections, click the Save button
  • You can now see the report by selecting the Preview Report button in the toolbar of the Report Writer

The new report will now automatically be displayed in the Reports menu for program Administrators. Manager access to this report can be granted in your Display Group configuration panel.

Your new report gives you easy access to the subtotaled hours for any work week, as well as the overall total for the selected date range. These numbers can be used to quickly determine the average hours per week.

Hint:  

• Still need more data? Try using our export function and analyzing the data in programs like Excel and Numbers
• Need to learn more about ACA requirements? You can check out healthcare.gov here.