Technical Support Blog

Tracking Seasonal Employees

This is the time of year when many retail stores and small businesses are looking for additional help around the holidays. Virtual TimeClock is a great tool for calculating time for seasonal and temporary employees. Here are some tips for setting up your time clock to handle seasonal employees without impacting your other full time and part time employees. First, you'll want to add the seasonal employees to the time clock as a new user. This can be done by turning on time clock administration and going to Configure Users.

The next tip is optional, but it's a great way to separate your seasonal employees for reporting hours, monitoring punch times, and running payroll. Go to Configure Display Groups and create a new display group called something like "Temp" or "Seasonal" and add the new users to the group.

The new employees will clock in and out just like your regular employees but now you can run their timecards together and monitor their attendance separate from your regular employees by selecting the "Seasonal" group from the display group popup menu in time clock administration.

When you no longer have need of the seasonal or temp employees, you simply make their user inactive. This can be done by turning on time clock administration and going to Configure Users. This will maintain a record of their employee timecard history and if they come back next year, you simply make their user active once again, add them back into the "Seasonal" display group, and they can start using the time clock right where they left off the season before.