This post is part of a series about new features in Virtual TimeClock 25.
Virtual TimeClock 25 introduces a completely redesigned messaging experience that makes workplace communication more organized, flexible, and efficient. One of the most powerful new tools is Custom Mailboxes — an easy way to organize team messages right inside your time clock.
A Smarter, More Organized Inbox
In previous versions of Virtual TimeClock, all messages appeared in a single mailbox. Version 25 changes that with custom mailboxes — letting you organize messages by department, project, or topic.
5 Practical Ways to Make the Most of Custom Mailboxes
- Organize by department: Keep HR, operations, or maintenance messages neatly separated for quick access.
- Follow projects easily: Group related updates and approvals so project communication stays together.
- Keep key announcements handy: Store shift reminders, policy changes, and safety notices in one convenient place.
- Simplify seasonal communication: Group messages for PTO or holiday requests to ensure nothing is overlooked.
- Highlight what matters: Create a “High Priority” folder to make sure important messages don’t get lost in the shuffle.
Why It Matters
Better organization leads to clearer communication. With custom mailboxes, managers can separate team updates, employees can easily locate instructions or reminders, and businesses can maintain organized records of internal messages.
It’s one more way Virtual TimeClock 25 helps you stay connected, informed, and in control of your team communication.
Learn More!
Check out what's new in Virtual TimeClock 25 to learn more about the new features and enhancements in our latest time clock release.
For a more in-depth explanation and instruction on using the messaging features available in Virtual TimeClock 25, take a look at our Knowledge Base.
Do You Have Questions?
Our California-based team would love to visit with you about Virtual TimeClock 25 or give you a demo. Reach out and contact us anytime —we’re here to help!