This article explains how to add and remove time clock managers in Virtual TimeClock. A manager is someone who is given permission to manage the time clock for a group of workers; this can include correcting timecards, adding vacation time, closing payroll periods and more. Continue reading to find out how to add, configure and remove managers.
Note: Any user can be made a manager and given manager access. Adding a manger assumes that security is enabled, otherwise any user can have administrator-level access. For more information review this Security article.
Adding a Manager
To add a manager, follow these steps:
- Select Turn Administration On from the File menu.
- Select Users from the Configure program menu.
- If the new manager is in the User list, select the user, otherwise click Add at the bottom of the user list to add a new user.
- If the manager is a new user, click Create under Password and assign a password.
- Select Manager from the Status pop-up menu. Click Apply to save.
Note: A manager can be a user who punches time, or they can be only a manager with no daily time clock use.
Assigning Manager Permissions
Once a manager is created, they need to be assigned to a particular group of users and configured with proper access and permissions. For a complete guide on setting up manager permissions, review the Managers and Manager Permissions
Testing Manager Access
Once the new manager has been created and given the proper access and permissions, it can be helpful to test their access by logging into the time clock as the manager. Network Edition managers will need to use a Pro Client to access administration mode. Select Turn Administration On from the File menu and then choose the manager's name and enter their password. Review the settings and options available to the manager to ensure they have the proper access.
Note: Both administators and managers use the Turn Administration On option, but manager access is limited by the configurations above.
Removing a Manager
To remove a manager, you will need to change their Status in the User configuration settings. To do this, select Turn Administration On from the File menu then select Users from the Configure menu. Select the manager and change their status from Manager to the desired status.
Note: To allow a manager to continue using the time clock give them User status. To remove a manager from time clock access completely, change their status to Inactive. For more information, read the Overview of Users, Managers and Administrators article.