Virtual TimeClock includes many security and password settings that are important for controlling time clock access and features. In Virtual TimeClock there are two categories of people. Users are people who only punch the clock. Administators and Managers are people who can access administrative time clock features. This overview article will cover passwords and time clock access for users, managers and administrators.
Note: Basic Edition users see the Basic Edition Security Settings article.Passwords in Virtual TimeClock
Every individual using Virtual TimeClock will have a unique password. A user's status dictates what kind of time clock access they will have when using their password.
User Security & Permissions
Administrators have the ability to restrict user access to help eliminate buddy punching, time theft and unauthorized overtime. In Pro and Network editions, user permissions are located in the Display Group settings.
Buddy punching is when one employee punches the clock for another. The simplest way to prevent buddy punching is to require passwords for time clock use. The In & Out Board allows passwords to be optional, but the PIN and Passcode interfaces require user passwords. Review the Creating Passwords article to find out more about creating and controlling passwords.
Prevent Users from Changing Timecards
Prevent time theft and keep employees from changing time clock settings by always turning off Administration Mode when employees are punching time on the same computer.
Note: Network Edition users can install the User Client at locations where employees are only punching time and don't need access to Administration Mode.
When passwords are enabled and permissions are set properly, employees can never change their clock-in time or modify their timecards.
Administrator Security & Permissions
Administrators have complete access to all time clock features and functions. Administrators enable administrative features by selecting Turn Administration On from the File menu, selecting their name and entering their password. For more information on setting up administrators, review the Adding and Removing Administrators article.