Overview of Passwords & Security

Overview of Passwords & Security

Virtual TimeClock includes many security and password settings that are important for controlling time clock access and features. In Virtual TimeClock there are two categories of people. Users are people who only punch the clock. Administators and Managers are people who can access administrative time clock features. This overview article will cover passwords and time clock access for users, managers and administrators.

Passwords in Virtual TimeClock

Every individual using Virtual TimeClock can have a unique password. A user's status dictates what kind of time clock access they will have when using their password.

  • When a User enters their password, they can clock in and out, check their timecard and access other user features.
  • A Manager can enter their password to punch time or they can use their password to enable Administration Mode to view users in their group, edit timecards and make other changes as assigned by an administrator.
  • An Administrator can enter their password to punch time or they can enable Administration Mode and have complete access to all user and manager settings as well as all time clock system options. 
For detailed information about creating passwords, review the Creating Passwords article or to find out how to Modify and Delete Passwords.

User Security in Virtual TimeClock
Administrators have the ability to restrict user access to help eliminate buddy punching, time theft and unauthorized overtime. For more information about specific user permissions, review the Users and User Permissions article.
 
Buddy Punching

Buddy punching is when one employee punches the clock for another. The simplest way to prevent buddy punching is to require passwords for time clock use. The In & Out Board allows passwords to be optional, but the PIN and Passcode interfaces require user passwords. Review the Creating Passwords article to find out more about creating and controlling passwords.

Note: An additional level of security is to use a barcode reader in tandem with the PIN or Passcode interface, to learn more review this support blog.


Prevent Users from Changing Timecards
Prevent time theft and keep employees from changing time clock settings by always turning off Administration Mode when employees are punching time on the same computer.

Note: Network Edition users can install the User Client at locations where employees are only punching time and don't need access to Administration Mode.

When passwords are enabled and permissions are set properly, employees can never change their clock-in time or modify their timecards.

Control Time Spent on the Clock
Virtual TimeClock allows you to configure start, stop and lunch rules to help you control when workers can clock in and clock out. These rules ensure that overtime isn't accumalating unnoticted and keeps administration involved with employee time clock access. To learn more, review the Shifts and Schedules articles.

Manager Security in Virtual TimeClock
Managers have the ability to access specific administrative functions for the employees they manage; this can include editing time punches, adding leave entries and more. Managers enable their administrative access by selecting Turn Administration On from the File menu, selecting their name and then entering their password. Manager access is limited to the features assigned to them by an administrator. For more information on setting up and configuring, review the Adding and Removing Managers article


Administrator Security in Virtual TimeClock
Administrators have complete access to all time clock features and functions. Administrators enable administrative features by selecting Turn Administration On from the File menu, selecting their name and entering their password. For more information, review the Adding and Removing Administrators article.

Virtual TimeClock Administration Login