Virtual TimeClock gives you the ability to create customized leave awards for each employee by leave category. You must setup leave categories relevant to your company before assigning leave awards to users.
To Assign Leave Awards:
Note: Since leave awards are specific to each user (and each leave category) this process must be repeated for every required leave award and user.
Understand Leave Award Settings
Here are some important pieces of information that will aid you in setting up your leave awards:
The anniversary date defines the beginning of the benefit year. Each leave award can have its own unique anniversary day for tracking benefit years. Common choices include: January 1, employee hire dates, or the end of a probationary period.
There are four available options for leave award frequency:
Note: Monthly awards require that the benefit year begin on the first day of a month and leave is always awarded at the end of each full month.
Note: When accruing leave benefits based on hours worked, users cannot earn more leave hours by taking paid leave.
Hours Per Year
This award is always entered as a total amount for the benefit year. The hours per year award frequency will automatically be calculated and displayed next to the entry area. For example, if the total hours for the year is 48, awarded monthly, then the program will automatically award 4 hours per month.
Carryover hours are from the previous benefit year. They can be either positive or negative, depending on the employee’s current leave balance. These must be reassessed and manually entered at the start of each benefit year. Virtual TimeClock currently does not support automatic leave carryover. Carryover hours for the current benefit year can be viewed at any time using the Accrued and Used Leave Report. Click to learn how to carryover unused leave hours to the new benefit year.
Leave & Overtime
By default, Virtual TimeClock does not include paid leave in overtime calculations. If your business policies require leave to be included in overtime calculations, this setting can be changed in the Time Settings configuration area. To do this, follow the steps below.