The Automatic Time Additions & Deductions feature in Virtual TimeClock can be used to automatically add or subtract time from an employee's timecard. This feature is commonly used for automatically deducting lunches or breaks from an employee's timecard. This article will cover how to create a new auto time rule, how to delete a rule and how to reverse an automatic time deduction.
Creating an Auto Time Rule
Virtual TimeClock includes one default time deduction rule. You can edit this rule, or add more rules that are specific to your business. Rules will apply to all assigned users whenever the rule conditions are met.
You can delete an automatic time addition or deduction rule, but exercise caution because doing so will remove all the time added or deducted from employee timecards in the current open payroll period. To delete an auto time rule, select the rule in the left column and click Delete at the bottom of the list.
Reversing an Automatic Time Deduction
If an employee works through lunch or takes a shorter lunch than usual, you will need to add the time back in by creating a paid activity.
Auto time rules are a simple way to handle regular automatic time additions and deductions for your employees. Remember that these auto time rules only apply to the current payroll period and will not apply retroactively to timecard entries in closed periods. We highly recommend closing the payroll period before making any changes to auto time rules and assigning or reassigning users to different rules. Learn more about the payroll periods in Virtual TimeClock.