Backing Up Virtual TimeClock

Backing Up Virtual TimeClock

Performing data backups are an essential part of your regular business activities. Offsite storage of a data backup protects your business from computer crashes, theft, natural disaster, and hostile malware/viruses that can take over or corrupt your computer systems. 

This article shows you how to use Virtual TimeClocks' built-in tools to easily create regular offsite backups of your Virtual TimeClock data. 

Where to Backup
There are several options available to you for storing your Virtual TimeClock backup files, including:

  • USB Memory Stick. An inexpensive USB thumb drive provides a quick and easy way to back up your TimeClock data and take it with you offsite. You can insert the memory stick in the computer each morning for scheduled backups during the day, or insert it at the end of each day and quickly perform a manual backup.  
  • External Hard Drive. Businesses often already have external hard drives for computer data backup. These drives provide another easy way to back up your TimeClock data and take it with you offsite. Just like a memory stick, you can attach an external drive each morning for scheduled backups during the day, or attach it at the end of each day and quickly perform a manual backup.
  • Cloud Backup. Many cloud services like Dropbox, Apple iCloud, and Google Drive provide a limited amount of free data storage space. Virtual TimeClock backup files are very small so this is great solution for automatic, scheduled backups that are automatically stored offsite in the cloud. Make sure you are using a good password and two factor authentication for your cloud account to ensure your cloud backups are secure. Additionally, we recommend making sure database encryption is turned on within Virtual TimeClock.
  • Network Server or Network Attached Storage. This ensures a copy of your time clock database is saved to a physically separate piece of hardware. The drawback is that all of your TimeClock data remains onsite. This means a natural disaster or virus might affect all of your computers can also destroy your Virtual TimeClock backups. Another drawback is the potential for the backup destination to be offline or have permissions changed. In this case, scheduled automatic backups will fail to run. 

How to Backup
You can do manual backups in Virtual TimeClock Basic. The Pro and Network editions of Virtual TimeClock enable you to easily perform both manual and scheduled, fully automatic backups. The backup process is slightly different for each edition:

Virtual TimeClock Basic
Virtual TimeClock Basic does not have scheduled backup capabilities. To quickly perform a manual backup in Virtual TimeClock Basic edition:

  1. Select Turn Administration On from the File menu.
  2. Click the Backup icon in the administrative toolbar on the In & Out Board window, navigate to your backup device, and click Save. ‚Äč
 
Virtual TimeClock Pro
In Virtual TimeClock Pro, you can easily perform manual and/or schedule backups as follows:
Manual Backups
  1. Select Turn Administration On from the File menu.
  2. Click the Backup icon in the administrative toolbar on the In & Out Board window, navigate to your backup device, and click Save. 
Scheduled Backups
  1. Select Turn Administration On from the File menu.
  2. Select Backup Schedule from the Configure menu.
  3. Set the backup schedule frequency.
  4. Determine how many backups you want to keep.
  5. Select the backup location.
  6. Click the Apply button when you’re satisfied with your scheduled settings.
  7. Click the Run Scheduled Backup button to test your backup settings.
 
Virtual TimeClock Backup

It is important to periodically ensure your scheduled backups are running successfully. Check your Backup Log history by selecting Program Logs from the Configure menu.
 
 
Virtual TimeClock Network

In Virtual TimeClock Network edition, you can easily perform manual and/or schedule backups from Virtual TimeClock Server Manager that is located on your TimeClock Server computer. Launch Virtual TimeClock Server Manager and click the Backup icon in the toolbar of the main window:
 
Virtual TimeClock Network Backup

 
Manual Backups
Click the Backup Now button.

Scheduled Backups
  1. Select the backup folder location.
  2. Set the backup schedule frequency.
  3. Determine how many backups you want to keep.
  4. Click the Save button when you’re satisfied with your scheduled settings.
It is important to periodically ensure that your scheduled backups are running successfully. Check your Backup Log history by clicking Logs in the toolbar.