Support Blog

  1. Payroll Approval

    Do you know the fastest way to prepare employee hours for payroll processing? New Virtual TimeClock users (and sometimes those who have been using the time clock software for awhile) are often unsure what to...
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  2. Electronic Timecard Approval

    Electronic timecard approval allows hourly workers to approve their hours worked, salaried workers to approve their paid leave hours, and managers to approve timecards for hourly and salaried workers within their group. Approval is an...
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  3. Port Forwarding Tips

    Port forwarding is one way that remote Virtual TimeClock Client computers can connect to a Virtual TimeClock Server computer on a different local area network. The port forward is configured in the router and/or modem...
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  4. Windows Static IP Address

    An IP address (Internet Protocol address) allows your computer to connect to the Internet and communicate with other devices on the network. An IP address consists of a series of numbers (ex: 192.168.1.1). Most routers...
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  5. QuickBooks® Integration Tips

    Virtual TimeClock supports an easy-to-use interface that exports a specially formatted time clock file for QuickBooks®1 for Windows that makes your payroll process easier, more accurate, and less time consuming. This file contains employee names...
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  6. Using Leave Tracking

    After defining your leave categories and assigning employee leave awards, you're ready to begin tracking employee leave by recording when the time off was taken. You can enter days off as they occur or even...
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  7. Setting Up Shifts

    Shifts are clock in and clock out rules that help you control unnecessary overtime because you can set what happens when employees punch in or out outside of their scheduled work hours. Shifts can also...
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  8. ​Setting Up Leave Tracking

    Virtual TimeClock is a full featured time and attendance program. Not only does it accurately and impartially record every employee punch in and out, but it makes it easy to track all employee time off,...
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  9. Global Weekly Overtime Settings

    There are a couple of settings within your time clock software that can affect how employee weekly overtime totals are calculated. Both of these settings are global, meaning they impact all of your employee time...
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  10. Tracking Seasonal Employees

    This is the time of year when many retail stores and small businesses are looking for additional help around the holidays. Virtual TimeClock is a great tool for calculating time for seasonal and temporary employees....
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  11. Changing Time Clock Interfaces

    Your Virtual TimeClock has different screens available for the users to see and interact with when the program first starts. These screens are called interfaces. The Virtual TimeClock has five different interface options. The choice...
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  12. Viewing Leave Balances

    This is the time of year when employees are scrambling to take some well deserved vacation time. For some, there are limits to how much unused leave can be carried into the next benefit year...
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  13. Editing Missed Punches

    It's obvious to tell when employees forget to clock out at the end of their work day because Virtual TimeClock will record the punches as an overnight entry. The time clock software will automatically split...
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  14. Multiple Payroll Periods

    We occasionally run across companies or organizations that pay different groups of employees according to a different payroll schedule. For example, a school may pay office staff twice a month and custodial staff every week....
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  15. Exporting Time Clock Logs

    Virtual TimeClock has built-in logging capabilities that makes it easy to check for program errors, the status of scheduled time clock data backups, and changes to time clock data. Use the audit logs to view...
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  16. Assigning User Permissions

    Time clock users can be assigned to one of three different access levels. Time clock administrators are at the top of the tier and have unlimited access to everything within the time clock. Program administrators...
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  17. Verifying Timecards

    When a time clock administrator or manager is ready to review employee timecards they can simply go to the File menu, choose Turn Administration On, select their name from the popup menu, and enter their...
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  18. Monitor Early Lunch Returns

    Here's an easy way to monitor if employees are returning early from their mandatory meal breaks. If you're already using auto time deductions to automatically deduct meal breaks, then you're already covered. If you want...
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  19. Router Access Control

    If you use Virtual TimeClock Network Edition at multiple locations across the Internet without a VPN (Virtual Private Network), you may want to consider setting up some extra security measures. By using the access control...
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  20. Approving Timecards

    There are about as many ways to approve employee timecards as there are different businesses needing to track employee hours. You may even use different methods for approving timecards across your business. However, here are...
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  21. Managing Activities

    One of the popular advanced features of Virtual TimeClock is the ability to track time against different activities. You can define activities in any way that makes the most sense for the workflow of your...
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  22. Timecard Detail vs. Timecard Daily

    Virtual TimeClock has over a dozen built-in timecard reports that allow you to slice and dice your time clock data just about any way you want to. However, there are several reports that don't seem...
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  23. Add Leave Type To Timecard Summary

    The Timecard Detail report separates paid leave hours into its own column and includes a leave summary at the end of the report so it's easy to tell what type of leave was used. This...
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  24. Tracking Missed Shifts

    Virtual TimeClock has a built-in leave accrual system that makes it super easy to keep track of accrued and used leave. This tends to be used most often for keeping track of paid time off...
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  25. When Your Workweek Crosses Payroll Periods

    Most employers already know that the FLSA (Fair Labor Standards Act) requires overtime pay for hours worked in excess of 40 in a workweek, which consists of a fixed and regularly recurring period of 168...
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