Technical Support Blog

Salaried Employees in Virtual TimeClock

Many companies have a combination of salary and hourly employees on staff. Implementing employee time clock software for hourly workers is a big step toward accurate, efficient payroll, but should salary workers use the time clock? You can have salary workers punch the clock without totaling hours, track only PTO (paid time off), create manual timecards, or simply display a salaried employee's name on reports so they are counted. In this article we'll explore each of these options for handling salaried workers in Virtual TimeClock.

Note: To designate an employee as salaried, go to Users and select the employee's Employment tab.

Track Salary Worker Without Totaling Hours
If you want to have salary workers track time by punching in and out, but do not want the hours totaled for payroll, you can change report settings to not total salary worker hours. Salary employee timecards will look like the example below.
Timecard with entries not being totaled
Track Salary Worker PTO
If you only want to track PTO (paid time off) for salaried employees, you will enter leave awards into the TimeClock and add leave entries in the same way that you would for hourly workers. Salary workers will not have a timecard unless they took PTO hours during the last payroll period. 
Timecard showing only leave entry for salary employee
Create Manual Timesheets
If you want salaried employees to have a timesheet, but don't want them to punch the clock daily, you will need to create manual entries for their timecard. If you just want a timecard that has the employee's name with  "40 hours worked" on it, you can create a special leave category called Salary Hours and create a single leave entry at the end of the pay cycle that will record 40 hours for the period.
Creating a new leave category for manually adding salary employee hours
Salary Workers Displayed on Reports
If you just want the names of salary workers to show up on a timecard summary or other report, even if they didn't punch any hours, you can choose to include employees with zero hours on your reports.
Display salary workers with no hours on timecard
There are several ways and many benefits to tracking salary workers in Virtual TimeClock. If you would need assistance with handling salaried employees in the time clock, please get in touch with our customer care team for assistance.