Technical Support Blog

Entry Notes in Virtual TimeClock

Adding entry notes in Virtual TimeClock is an easy way to quickly attach an note to a worker's time punch. Entry notes can be used to explain a late arrival or early stop time, record a job number, report mileage, tips, or even productivity (cars washed or widgets built). Continue reading to find out how to enable and use entry notes.
Virtual TimeClock Entry Notes

Enabling Entry Notes
Entry notes are enabled for each Display Group. Enabling entry notes will allow users to enter notes whenever they clock in, clock out, or change activities. To turn on entry notes for users:

  1. Select Turn Administration On from the File menu to enter administrative mode.
  2. Choose Display Groups from the Configure menu.
  3. Select the appropriate Display Group on the left side of the window.
  4. Under Settings tab check the box for Show 'Entry Note' field when clocking in and out.
  5. Click Apply in the bottom right corner of the window.
Note: Enabling Show 'Entry Note' option in user menus will allow users to modify their current entry note.

Exporting and Printing Entry Notes
In the past, numerical information (like tips or mileage) entered into entry notes had to be manually totaled. This could get tedious if there were a large number of users or entries. In recent versions of Virtual TimeClock, you can export entry notes from both the timecard detail and activities detail exports. Select the Export tool from the administrator toolbar, choose either of these two reports and select the Setup button. Under Fields to Export click Select and add Entry Notes to the report.
Note: If you want user entry notes to be printed on their timecard, review this brief blog on printing entry notes.
Export Entry Notes