Technical Support Blog

How to Run Reports for Inactive Users

Occasionally, you may find yourself needing to run a report that includes inactive employees. This is especially important for running historical activity reports that are used for job costing. Normally, once a user is made inactive they do not show up in reports, so this short blog will explain how to include inactive users in time clock reports.

Note: Inactive users are employees who have had their status changed to Inactive in the past. For more information, review this article about making users inactive.


To run a report that includes inactive users:

  1. Select Turn Administration On from the File menu.
  2. From the In & Out Board window, click the display group popup list and select All Users.
  3. Select My Reports and choose the required report.
  4. Using the People & Dates option, you can select all users or the individual user.
  5. Once your report is saved or printed, use the display group popup to select the correct display group.
Virtual TimeClock Virtual Groups