Technical Support Blog

Defining An Employee Workweek

​What comes to mind when you think 'workweek'? For many people in the U.S., the common Monday through Friday routine defines their workweek.

However, most employers know that a workweek can be much more complicated. In the Fair Labor Standards Act (FLSA), the United States federal government defines a standard employee workweek as any fixed consecutive seven-day period. This is critical because employees must be paid a premium when they work in excess of 40 hours in this fixed workweek.

Many companies expend a great amount of time and effort tracking employee timecards to determine which, if any, employees are entitled to overtime pay each workweek. Tracking and calculating overtime manually becomes even more tedious when your fixed workweek overlaps and takes place over two payroll periods.

Workweek & Virtual TimeClock
Our Virtual TimeClock software enables employers to effortlessly track employee time and instantly apply the appropriate overtime rules. You set your workweek to start on any day of the week. The software automatically determines the seven-day period for weekly overtime calculations independently of your payroll period. Virtual TimeClock then tracks and calculates any weekly overtime earned for any payroll period, even when your workweek and payroll periods do not coincide.
 
Setting Your Workweek
To set your workweek in Virtual TimeClock:
  1. Select Turn Administration On from the File menu.
  2. Select Time Settings from the Configure menu.
  3. Locate the Time & Overtime Calculations section of the Time Settings.
  4. Select the desired day of the week in the Workweek Starts On popup menu.
  5. Select Apply to save the changes if any changes were made.
  6. Run an employee timecard and review changes to overtime hours to ensure you are getting the expected results.
 
Important Note: 
Since the workweek is defined as 'fixed' by the FLSA, your company workweek should be determined by company policy. Please consult your CPA or payroll specialist to ensure you are properly setting your company's employee workweek.