Technical Support Blog

Using Your Virtual TimeClock Audit Logs

“How do I see if times were changed in Virtual TimeClock?” Our customers are busy and it can be difficult to remember who changed a time entry and why.
 
The easiest way to know if an entry has been changed is to check the flags on the right side of any detail report. If an entry has been added manually, it will have an “A” next to it. Entries that were modified will have an “M”. While this gives an indication that a change took place, an administrator may want more detail when performing a review.
 
This is why Virtual TimeClock includes Audit Logs that keep track of important changes to your time clock. Some of the major changes we document in the audit logs include:
 
  • Administration is turned on
  • Time entries are modified
  • Manual time entries are created
  • Payroll periods are closed
  • Timecards are electronically approved
 
Audit logs can be especially helpful when verifying that appropriate changes were made to timecard entries. Logs allow an administrator to compare both the original and modified information. This can be useful if a timecard is ever modified by mistake and the original times need to be restored.
 
To access the Audit Logs:
 
Virtual TimeClock Pro Client & Pro Edition
 
1.    Turn Administration on from the File Menu.
2.    Select Configure and select Program Logs from the toolbar.
3.    Click on the arrow by Audit Logs. Open the Audit log with a text editor.
 
Virtual TimeClock Server Manager
 
1.    Select Logs from the toolbar.
2.    Click on the arrow by Audit Logs. Open the Audit log with a text editor.
 
 
Tips:
  • In the Virtual TimeClock Network Edition, the Pro Client’s Audit Logs reflect only Audit items performed on that Client.  Use the Virtual TimeClock Server Manager to view the Audit Logs for all of your TimeClock clients.
  •  It's easy to export your program logs directly to your desktop for further analysis. You can open them with a text editor and search for keywords, dates, or users.