Technical Support Blog

Setting Up Virtual TimeClock Managers

Virtual TimeClock administrators are often unsure how to grant limited 'manager' rights for their timeclock. They want to enable a manager or supervisor to perform some duties normally performed by an administrator, while limiting access to other administrative functions. Setting up a manager in Virtual TimeClock is easy. 

Managers are assigned to groups in the Display Groups configuration panel. Here you grant access to specific manager actions, configuration panels, and reports that these managers can run. By setting managers at the group level, you can assign managers to specific groups of users as well as customize manager access on a group-by-group basis.

Here's how:
  • Select Turn Administration On in the File menu to enter administrative mode.
  • Once you're in administrative mode, select Display Groups in the Configure menu to open the window below:

  • Select a group name on the left panel of the Display Groups window.
  • Select the Edit button at the bottom of the Managers list and select your mangers for this group.

To configure your manager permissions:
  • Press the Manager Actions button and select (or deselect) the things you want your managers to do. i.e., edit timecards, close payroll periods, or add leave for their group.
  • Press the Configure Access button to select the configuration panels you want your manager to access. Note: Configuration is for the whole timeclock rather than limited to a group.
  • Press the Manager Reports button and select the reports your Manager will have for their group.
Your new manager(s) can now Turn On Administration from the File menu using their name and password. However, unlike an administrator, managers will only see their group and the actions, access and reports that the administrator granted to them. 

  • TimeClock Users is the default display group for all users. You can modify this group and create as many new groups as you need.
  • Both users and managers can be assigned to more than one display group and have different set of permissions for each.
  • Want to keep a manager from being able to edit their own entries? Here's how.
  • Just like managers, you can customize user actions and reports in each Display Group.