Technical Support Blog

Backup Your Virtual TimeClock

Data backups are important because bad things occasionally happen. Whether it is a failed hard drive, computer theft, fire or flood, a recent backup of your timeclock data can be the difference between a minor inconvenience and a major payroll hassle.

We've made it super easy to backup your Virtual TimeClock. You can manually backup your data in about a minute. In our Pro and Network Editions, you can easily create a powerful backup schedule that continuously protects your valuable employee timecard information.

Here's how to do backups in Virtual TimeClock:

Manual Backups
Basic & Pro Edition
  1. Turn Administration On from the File menu.
  2. Select the Backup icon from the Toolbar.
Network Edition
  1. Launch the Server Manager on your TimeClock Server computer.
  2. Select Backup Database from the File menu.
Save your backup file to a flash drive, external hard drive, network server, or cloud based folder.

Scheduled Backups
Start by opening the Virtual TimeClock Backup Scheduler. In the Pro Edition you'll turn Administration On (File menu) and then select Backup Schedule from the Configure menu. In the Network Edition you'll launch the Server Manager on your TimeClock Server computer and select the Backup icon on the toolbar.

Once you're in the Backup Scheduler:
  1. Select a TimeClock Backup Folder on an external or cloud based drive.
  2. Select your preferred Schedule based on time of day or elapsed hours.
  3. Select how many backup files you would like to keep (we suggest a minimum of 5).
  4. Press the Save button to activate your new backup schedule.
Trust But Verify
Don't allow automatic backups to lull you into a false sense of security. It is important to periodically ensure that your scheduled backups are happening as expected:
  • Check your backup logs to verify that your backups are successful. In the Pro edition, select Program Logs from the Configure menu. In the Network edition, select the Logs toolbar icon in the TimeClock Server Manager.
  • Open your backup folder and ensure the dates on your actual backup files are current.

Backup Tips
  • Never save backup files on the same computer as your time clock computer. This does nothing to protect your data from a disaster, computer theft, or hard drive crash.
  • When setting up scheduled backups, perform a manual backup using the Backup Now button and save to your Scheduled Backup folder. This test will make certain that your TimeClock has the proper privileges to write files to the selected backup folder.
  • Many cloud services like Dropbox, Google Drive, iCloud and OneDrive have a free option for a limited amount of data storage. Virtual TimeClock backups are small (usually a few megs), making these free services an ideal solution for easy off site timeclock backups. You can​ sign up for your free DropBox account here.