Technical Support Blog

Feature Highlight: Job Tracking

Calculating hours, totaling time, and tracking employee attendance are all functions of a good time clock software program. But the best time and attendance systems go way beyond simple time tracking for payroll purposes by adding more advanced features like job tracking and labor costing.

Activities in Virtual TimeClock can be used to track jobs, projects, clients, customers, departments, or cost centers.  If you can think of it, chances are Virtual TimeClock can track it. Employees can quickly switch from one activity to another so the hours can be tracked and totaled without the employee having to end one task before starting another. If you have employees that work at more than one location and you need to keep the hours separate but still want the employee to only receive one timecard, Virtual TimeClock can do that too. Here’s how to get started using Activities.
  1. From the File menu, choose Turn Administration On.
  2. From the Configure menu, choose Activities.
  3. Click the Add button in the bottom left corner.
  4. Give the new activity a unique name.
  5. In the Status section, select when the activity will be available. For most activities, this will be set to TimeClock and Manual Entries.
  6. In the Calculations section, select if the activity will be paid, paid until a certain limit is reached, or unpaid. For most activities, this will be set to Paid.
  7. In the Assigned Display Groups section, click the Edit button and select the display groups you want the activity assigned to.
  8. Click the Apply button.

Once you’ve created an activity and assigned it to a display group, it will be available to all employees when clocking in under that group.  Once clocked in, the Start button will change to New Activity.  An employee will be able to change to a new activity, stop work, or go on break or lunch.

Virtual TimeClock has several built-in reports that already sort the data by activities. The Activity Detail and Activity Summary reports are available from the Reports menu and can be customized to fit the needs of your business. The standard employee timecards can also be configured to include a summary of all activities worked on for any date range. The flexibility of Virtual TimeClock makes it the ideal time and attendance solution for not only calculating hours for payroll, but tracking labor hours spent on different jobs or projects.