Tips & Tricks

Virtual TimeClock Tips & Tricks - April 2015

For those of you who haven't had the opportunity to upgrade to Virtual TimeClock 15, now's the perfect time. We've had amazing feedback on the new Payroll Approval system. Last week we posted a minor Server update for our Network users that fixes an issue where your TimeClock Server could occasionally stop. Here's a rundown on some of the new security features in Virtual TimeClock 15 and why they're important.

Virtual TimeClock 15 Security Overview
There are two kinds of risks to your time clock data, internal and external. Internal risks include time clock users, employees, or anyone that has access to your time clock computer. External risks include hijack attempts or fraudulent services trying to intercept your network communications. Virtual TimeClock 15 has been designed to enhance data security on both fronts.
 
Quick Tip:
Electronic timecard approval is another security benefit because it keeps paper timecards out of the wrong hands and protects the personal information of your employees. Here are all the details on electronic timecard approval.

Database Encryption
Some of the new security features operate behind the scenes while others are completely visible to the end user. An example of a new security feature that you won't be able to see directly is database encryption. Database encryption means that if someone was able to get a copy of your time clock database or backup, they wouldn't be able to open the database and gain access to your time clock data. In fact, even if they were able to break in to your database, certain fields within the database like passwords and Social Security Numbers have a second layer of encryption!
 
Quick Tip:
There's nothing you need to do to turn on database encryption. Your database will automatically be encrypted when you upgrade to Virtual TimeClock 15.

Password Rules
The new password rule options built in to Virtual TimeClock 15 allow you to customize the security of your time clock to best fit the needs of your business. You can choose whether users are able to change their passwords, prevent the user's first or last name from being a part of their password, set a minimum password length, make passwords case sensitive, and require strong passwords. Strong passwords mean that at least 5 different password conditions must be met in order for the password to be valid. You get to decide what it will take for employees to gain access to the time clock. Password rules can be set by selecting Security from the Configure menu when Administration is turned on.
 
Quick Tip:
If you try to save any new password rules that would invalidate a time clock administrator password, you'll be advised to go to Users configuration and update the administrative user password first.

Network Edition Security
Our Network Edition users will benefit from the above features plus the added security of encrypted connections between the TimeClock Clients and the TimeClock Server. This prevents unauthorized access to your time clock data as it flows between computers in your office or across the Internet. As added protection, TimeClock Clients logging in for the first time will need to authenticate with the password of a manager of the group or the password of a time clock administrator. Another option is to set up a group level password that can be used to log back into the TimeClock Server if the TimeClock is logged out for some reason. Group passwords can be created in Display Groups configuration.
 
Quick Tip:
TimeClock Clients connecting to an Individual interface will need to select their name from the list of time clock users and enter their unique time clock password. We’ve posted additional information on secure client logins here.

 
We hope you're taking advantage of all the benefits of our new Virtual TimeClock 15 release. Contact us if you have a question about a feature or need assistance with your upgrade. We’re here to help!