Time & Attendance Articles

Industry Review: Physical Therapy

The value of a good physical therapy office is immeasurable for those seeking to get their life and limbs back in full swing. With growth expectations of 36% by 2022, the sky is the limit for inpatient and outpatient rehabilitation services. From acupuncturists to chiropractors, manual manipulation to robotic assistance, this industry calls on many diverse skills, facilities, and work schedules. A good time and attendance program will certainly help you manage all of this variability by allowing you to monitor staff at different office locations and verify that the specialized services you are performing are cost effective.

Managing a staff with a variety of individual schedules can be a challenge. Making sure your therapists, technicians, and support staff are arriving on time and caring for patients in a timely manner is an important part of keeping your physical therapy clinic running smooth and ensuring the referring providers are satisfied with the results. It is sometimes difficult to make sure patients are properly cared for while eliminating unnecessary staff overtime. Time and attendance software will help you prevent early clock ins and avoid late clock outs by allowing you to set shift rules based on individual employee schedules. You can even have the time clock system automatically clock-out hourly employees to avoid entering those critical hours when overtime rules apply. A networked time clock solution makes it easy to connect multiple time clocks at different office locations so an administrator or manager can quickly view employee hours, enter vacation or sick time, edit employee timecards, run payroll, and monitor employee arrival and departure times from the convenience of their own computer workstations.

It takes a lot of resources and equipment to run a successful physical therapy practice. So it is important to put tools in place to measure if your reimbursement is adequately covering your equipment and labor costs. Are your ultrasound and virtual reality services profitable? How long until the Ekso suit or AlterG treadmill is paid for? How much does it truly cost you to bring in that massage therapist three days a week? A good time and attendance program should do more than just calculate hours for employee payroll. It should also allow you to track time spent on different activities, services, and equipment. Interns, therapists, assistants, and contract employees should be able to easily and quickly record time throughout their shift against these different activities. This will allow you to formulate a comparison between billed services and what you are actually paying to make those services available based on equipment and true labor costs. This is valuable information for any business.

There are many more ways that the best time clock software programs can help streamline your physical therapy or sports medicine practice when it comes to time and resource management. If you would like to find out what our medical, dental, and other physical therapy practice customers are saying about Virtual TimeClock, please visit these time and attendance software reviews.