Technical Support Blog

Entering Paid Holidays

Since we're in the midst of the holiday season, it seems like a good time to review how to add paid holidays to your employee timecards. Virtual TimeClock can keep track of the accrual, use, and carryover of all paid and unpaid time off. So the process we're describing for holidays can be just as easily adapted to vacation, sick days, and personal time off.

If you haven't already done so, you'll need to add the total paid holiday hours for each employee as a leave award. Leave benefits can be accrued daily, monthly, given as a yearly allotment, or calculated based on hours worked. So each employee can have a different leave award for each type of leave.
  1. Turn on administration, click Configure and select Leave Awards.
  2. Select an employee name from the list on the left and choose Holiday from the Category popup.
  3. Set the Award Frequency to Yearly Allotment and enter the total number of hours of paid holiday leave for the year. For example, if your company observes all of the federal holidays, you'll add a yearly allotment of 80 hours (10 days x 8 hours).

Once the holiday benefits have been awarded, it's time to enter the holidays.
  1. Turn on administration and click Add Leave from the administrative toolbar.
  2. Select the employees that get paid for the holiday and then select Holiday from the Leave popup.
  3. Select the date of the holiday and maybe add a note with the name of the holiday so it's easy to recognize.
  4. Click the Create button and you're all done.

You can enter holidays as they occur or even enter all of the holidays at the beginning of the year and they won't appear on employee timecards until the appropriate payroll period.