Tips & Tricks

Virtual TimeClock Tips & Tricks - August 2014

We often get asked if salaried employees should use the time clock. Our typical response is, "That depends on your business." There certainly are a number of benefits to having salaried employees use the time clock, but it all depends on your office workflow. The most obvious reasons are for keeping track of attendance and vacation accrual. Here are a few more reasons to help you decide if having salaried employees use the time clock is a good idea.

Office Communication
Many businesses struggle to effectively communicate within the office, especially when departments are spread out over different floors of an office building or at different locations altogether. The time clock helps with this in two important ways. First, if you're using the In/Out Board interface, then employees will always know where other employees are at and what they're working on. Here's a list of other benefits the In/Out Board interface provides:
  • Convenience - no more whiteboards to keep track of who’s in and who’s out
  • Efficiency - phone calls are routed faster when you know where people are at
  • Emergencies - quickly run a status report to see who's still in the building
  • Management - see what employees are working on and how long they've been at it
The second way the time clock improves office communication is through the built-in messaging system. It allows both hourly and salaried workers to send and receive company information and request days off.

Here’s a quick Tip:
The In/Out Board makes it easy for receptionists to route incoming calls or visitors because they'll know who's available.

Client Billing and Job Costing
Another popular reason for having salaried employees use the time clock is so their labor hours can be recorded against specific jobs or projects for billing purposes. You'll be able to quickly enter total labor hours into your invoicing or accounting software for more accurate and efficient billing of your clients, which cuts costs and missed revenue opportunities. You'll also be able to run status reports at any time to make sure you’re remaining within project budgets and track changes in labor costs from job to job to make sure your project bids are covering your true costs.

Here’s a quick Tip:
The key to tracking labor hours accurately is to record new activities as they happen, so make sure each of your employees has easy access to a time clock computer for recording their time.

There are many more reasons for salaried employees to tap into the power of your time clock software. Check out this article on our website to help you decide which ones make the most sense for your business.