Technical Support Blog

Tracking Approved Overtime

We talk to a lot of business owners trying to solve a variety of time and attendance problems. Two of the most common we hear about are how to prevent buddy punching and how to prevent unauthorized overtime. We have some new security features coming next year that will help with buddy punching, and you can use the current shifts feature to help prevent unnecessary overtime.

You can keep track of approved overtime by using courtesy clock in and out restrictions. Remember, courtesy clock ins record the shift start time no matter how early the employee punches in. So what do you do if you have employees that need to work approved overtime either before or after their shift ends?

One method would be to create an activity called something like 'Approved Overtime' that's good for manual entries only. Since a courtesy clock in and out will automatically record the shift times as the recorded time, you'll need to add a manual entry for the approved overtime. This also makes the approved overtime hours clearly distinguishable on employee time cards.

Another method would be to prevent clocking in early or late without manager approval. However, this method only works when using clock in and out restrictions that prevent early and late punches.