Technical Support Blog

Importing Time Clock Users

It's easy to add new Virtual TimeClock users when you have the appropriate security privileges. You may need to add a new employee to your time clock software so they can start recording work entries, or you may need to add a new manager to the time clock so they can begin to monitor their worker's activities. Of course, time clock administrators have unlimited access to all time clock functions. So what do you do if you want a manager to be able to add new users but you don't want to give them full administrative access? Importing users may be the solution.

You can import users at any time by creating a CSV (comma separated value) file. You can use Excel or a text editor to create and format the import file. Each line within the file represents a user and each comma within the line represents a field for that user.

Fields are imported in the following order:
Last Name,First Name,Middle Name,Address,City,State,Zip Code,Home Telephone,Employee Number,Social Security Number,Password,Wage,Department Name

Unused fields may be empty as long as each line contains exactly 12 commas separating the 13 fields. Each password must be unique, and in order for the new user to be assigned to a department, the department must already exist.

Now a manager can set up a new user so they can begin using your employee time clock without giving them access to the Users list window.