Technical Support Blog

Missed Time Clock Punches

A new time and attendance system can take some getting used to, especially if your employees are coming from a manual system like paper time sheets. If you're coming from a mechanical punch clock, the transition might be a little easier. Regardless of your prior time tracking system, employees are occasionally going to forget to clock out. Don't worry, Virtual TimeClock has some built-in tools that make it easy to correct missed punches.

Missed Lunches
If an employee forgets to punch out for lunch, you'll want to use the insert functionality to quickly bring their employee time card current. If it's still the same day, then select the worker's name in the main time clock window. From the Actions menu, choose Insert Lunch Entry. Now just enter the start and stop time for the lunch break, add a note, and save the changes. Virtual TimeClock will automatically end the morning shift, create a separate entry for lunch, and create another entry for the afternoon shift. Missed lunches from past days can be quickly fixed from the Entry Editor.

Forgot to Clock Out
If an employee forgets to clock out at the end of their shift, that's easy to fix as well. Select the worker's name in the main time clock window. From the Actions menu, choose Modify Selected Entry. Now just enter the time they stopped work, add a note, and save the changes. If the forgotten clock out isn't discovered until the next day, the employee won't be able to punch in until they punch out from the day before. So just instruct them to clock out in order to end the previous shift and then immediately clock in to begin their new shift. The prior shift times can be quickly modified from the Entry Editor.