Technical Support Blog

Customizing Your Time Clock Software

You've probably noticed that the main window of your Virtual TimeClock software is quite a bit different from a traditional punch clock. Not only does the time clock main window become the dashboard from which all time clock actions occur, it functions as a virtual In/Out board that provides an immediate at-a-glance status of every worker.

What you may not know is that the main time clock window display settings can be adjusted to get just the look and functionality you want. The program preferences control the display of your time clock, the ability of users to see certain menus and toolbars, and the sounds emitted by your time clock program. Let's take a look at some of the cool things you can do.

Change the Worker List Display
It's easy to change the way your workers are displayed. Choose between sorting names as First Name, Last Name or Last Name, First Name. To change the way names are displayed, macOS users can navigate to Preferences located from the Virtual TimeClock program menu and Windows users can access Preferences from the Edit menu.

Workers can also be shown in a single list or separate lists indicating those working and not working. When displayed in a single list, employees will have a visual indicator icon next to their name showing whether they're currently working on a paid activity, an unpaid activity, on a worker break, at lunch, or have completely stopped working. To customize these settings, review this article about interface options.

Add and Remove Display Columns
You can also choose which columns you want to display on your time clock. For example, you may not want your workers to see what time other employees are clocking in and out so you can remove the Time column. Or maybe you're not using the built-in messaging module so you can remove the Msgs column. Likewise, the worker display list can be sorted by each of the displayed columns by clicking on the title of each column to sort in either ascending or descending order. To add or remove In & Out Board columns, review this article about interface options.

Add and Remove Menu Items
Certain menu items and toolbar icons can be added or removed from your time clock to allow or limit user access to certain features of your time clock software. If you just want to provide an easy way for workers to start work, stop work, or print their timecards, then it's easy to remove the unused toolbar icons. Access these settings from the Settings and Users tabs of the Display Group options.

Customize Lunch & Break Buttons
If you're using the break and lunch buttons, you can customize the button labels to fit the needs of your business. For example, you may want to change the label of the worker break icon to '10 Minute Break' to make it clear that only the first 10 minutes of the break are paid. Choose Breaks & Lunches from the Configure menu to customize your break and lunch button labels