Tips & Tricks

Virtual TimeClock Tips & Tricks - October 2009

I don’t know about your neck of the woods, but here in the valley of Central California I’m not sure if it’s fall or still summer. It’s hot, then cold, then hot, then cold again. I think we’ve settled on unseasonably warm for the moment.

Before we get started on this month’s ‘Tips & Tricks’ newsletter, I’d like to mention the Virtual TimeClock Users listing on our website. We’ve had really good feedback since we just launched the new page on October 1. We’d love to show you off to our visitors and provide a link back to your website. Here are a couple of links to see what we’re up to:

Virtual TimeClock Users page: Virtual TimeClock Software Users
Add your business here: Add Us to the Virtual TimeClock Users List

You’ve probably heard us use phrases like “reliable & fast TCP/IP communications”, “advanced client-­server architecture”, and “zero configuration automatic networking” to describe our Virtual TimeClock Network Edition. You may be wondering what all that means. Well, in this month’s ‘Tips & Tricks’ newsletter, I’m going to explain the benefit of all this behind the scenes fancy footwork for all of our non-­‐technical time clock software users.

Multiple Time Clocks in One or More Locations
Networked time clocks allow business owners and managers to monitor the status of every worker real time, even if they’re at a different location! This means knowing who’s in and who’s out from the convenience of your own computer. Reliable and fast TCP/IP communications is what makes this possible. No more pretending to get coffee in the break room just to see who’s sneaking in late. Each time clock on the network is instantly updated the moment someone’s status changes.

Here’s a quick Tip:
Make routing incoming phone calls easier by putting a time clock on the computer at the front desk or reception area for a virtual in & out board. This provides at-­a-­glance knowledge of who’s out to lunch, who’s in a meeting, or who’s not to be disturbed.

Use Your Time Clock Software Across the Web
Did you know you can access your time clock software from anywhere you have an Internet connection? I love talking to customers who excitedly tell me they processed payroll last week from China or Germany from the comfort of their hotel room. This keeps your travel plans flexible while making sure your employees still get paid on time. Our advanced client-­‐server architecture makes all of this possible.

Here’s a quick Tip:
All you need to know in order to use Virtual TimeClock software on the web can be found in our time and attendance articles.

Add More Time Clocks Quickly and Easily
This has got to be my favorite one, absolutely no networking experience required. Simply download and install Virtual TimeClock Client. When the Welcome window is displayed just click the Connect To TimeClock Server button and poof, you’re done! That’s what we call zero configuration automatic networking. No searching for IP addresses or shared data files. This is as easy as at gets.

Here’s a quick Tip:
If your new time clock is unable to connect to the TimeClock Server, you may need to setup an exception in your firewall or antivirus software. If you need assistance, give us a call. We’d love to help!

Upgrading to the Network Edition
I hope all you Pro Edition users don’t feel left out with this month’s newsletter. We’ve made it easy for you to jump onto the networking bandwagon. Give us a call at 888-207-­0005 or respond to this email and we’ll send you discounted pricing for upgrading to the Network Edition.

Here’s a quick Tip:
We’ve made it super easy for you to keep all of your data when moving from the single computer Pro Edition to the Network Edition of Virtual TimeClock.

Until next month,

Jeff Morrow

PS – Daylight Saving Time (DST) Ends November 1.
For information on how seasonal time changes impact your time and attendance software, see the FAQ at

Seasonal Time Changes

PPS – New Support Blog
Check out our new support blog at Virtual TimeClock Support Blog for additional help and insights from the Virtual TimeClock software support team.