Tips & Tricks

Virtual TimeClock Tips & Tricks - September 2007

My annual backpack trip into the Sierra Nevada wilderness was one of the best yet. The combination of good weather, good companions, and good fishing made this a year to be remembered. It’s not very often you get to catch a Rainbow Trout, a Brook Trout, and a Golden Trout out of the same lake on the same day! Let’s just call it my own little trifecta.

Well, it’s back to the realities of managing employee time and attendance. This month’s ‘Tips & Tricks’ Newsletter will give you some ideas on being more productive by using one of the often overlooked, but very cool features of Virtual TimeClock Pro: remote connectivity.

Can I view, print, or edit employee’s timecards from home or while I’m traveling?
You bet! With Virtual TimeClock’s remote connectivity there’s no need to rush to the office early or stay late just to review timecards prior to payroll processing. In a few simple steps, you can be managing your timecards from anywhere you have an Internet connection. Here’s several other ways a remote TimeClock can be a huge productivity booster:
  • Owners and managers can monitor the in and out status of all workers in real time, without having to be at the office.
  • Bookkeepers and HR personnel can print or export all worker timecards from their own computer, even when they’re in a completely separate location.
  • Centralize timecard data even though staff travel between different office locations throughout the week.
  • Keep track of hours worked by telecommuters, even if they’re working in a different city.

We’ve written a great article to make it easy for you to setup your remote connection to Virtual TimeClock. Check out the article on our website at Internet Time Clock Software.

I purchased a stand alone TimeClock. How do I upgrade to a TimeClock server?
You’re going to love this. Your stand alone TimeClock can be switched to a TimeClock server without having to trade-­in, trade-­up, or even know the secret handshake. You will need to purchase discounted client licenses (see below), but your stand alone TimeClock is already licensed to run as a server. Here’s all you have to do:

  1. From the Window menu within Virtual TimeClock Pro, choose Server Status.
  2. Click the Server is Stopped button in the Server Status window.
  3. Your TimeClock is now running as a TimeClock server and ready to accept client TimeClock connections.

At each computer you want to setup as a client TimeClock:

  1. Download and install Virtual TimeClock Pro.
  2. Launch Virtual TimeClock and from the File menu, choose Connect To Server.
  3. If this is a local client, select your company data file and click the Connect button.
  4. If this is a remote client, enter the IP address of the router where your TimeClock server resides and click the Connect button.

Here’s a quick Tip:
For more information on setting up remote client TimeClocks, see the article we’ve written at Using Virtual TimeClock on the Web.

How do I purchase client TimeClock licenses or get technical help with remote connectivity?
Contact us at (888) 207-­0005 8AM to 5PM PST, reply to this email anytime, or drop us a note through our web site at Contact Redcort Software.

Membership has its privileges!
As an enrolled member in our software Maintenance & Support program, just mention the ‘September Tips & Tricks Special’ to receive a 20% discount on all new client licenses purchased through October 31. So whether you want to connect to your TimeClock from home, from another office, or just add another local TimeClock to your existing network, now is this time to take advantage of some great benefits and savings.

Until next month,

Jeff Morrow