Time can be a funny thing, especially when you're trying to switch between decimal and time calculations for the same hours worked. Let me give you an example. Total hours worked of eight hours and fifteen minutes can be displayed as either '8:15' when displayed in time format, or as '8.25' when displayed in decimal format. Both represent eight and a quarter hours. The conversion itself comes down

New Virtual TimeClock software users often ask us the best way to get their new employee time clock software off the ground and running smoothly. Since we've been helping businesses with their time and attendance needs for over 20 years, we usually have some suggestions! So here are some ideas and strategies for implementing your new employee time tracking system.Previous Time Tracking MethodsHow you

Tracking and displaying time is at the heart of any time clock program so it's nice when your time clock software is flexible in how time and dates can be formatted. Your Virtual TimeClock software relies on the date and time formats set by your operating system to control the display of those elements in the time and attendance program, most noticeably in the main time clock program window and on

Moving employee time clocks can seem intimidating at first, especially when you don't know the first step. You may find it necessary to move your computer time clock to another computer that offers more convenient access to all your employees, like a break room or employee entrance. Or you may need to move your time clock software to a different computer because of hardware failure or personnel changes.Here's

Virtual TimeClock is more than just a simple punch clock replacement. It provides full time and attendance tracking with payroll integration. If you're tracking employee leave in with some other system, you may want to consider switching the leave tracking responsibilities over to your employee time clock software. Depending on when you want to make the switch, there are a couple of options for bringing

One of the brilliant design features of Virtual TimeClock is how the main time clock software window functions as a virtual in/out board. This let's you quickly determine who's in and out with just a glance. This is also what allows you to easily deploy Virtual TimeClock as a time clock station that can be used by multiple workers. To make the punch in and out process as quick as possible for all time

Virtual TimeClock has certainly changed over the years. Many of those changes are the result of ideas and feedback that come directly from our customers, the ones who use our employee time clock software everyday. We regularly release software updates to incorporate some of those great ideas. Of course, those upgrades are free for customers enrolled in our time clock software maintenance and support

In order to use your employee time clock software effectively, it's important to understand the role of closing payroll periods. Closing payroll periods performs two functions:Virtual TimeClock calculates and writes the total hours, overtime, and gross wages for the current payroll period to your time clock software database.Virtual TimeClock advances the current payroll period to the next period using

There are several license errors that you may receive from time to time when using your employee time clock software. Some are more common than others, and several only occur when using networked time clocks.Pro Edition License ErrorsThe only license error message you're likely to see with Virtual TimeClock Pro is if you upgrade your time and attendance software and you're not enrolled in our software

We've got a detailed time clock software upgrade guide that will walk you through the upgrade process from version 5. Usually, the Virtual TimeClock data converter utility will automatically find your version 5 data file. However, you may want to take this upgrade opportunity to move your employee time clock software to a different computer, or maybe migrate from a stand alone time clock to networked

There are several different systems involved with processing employee payroll, and each one serves a critical function. You've got the employee time tracking system which gathers employee hours. You've got the payroll system which generates the checks. And you've got the business accounting system for recording the payroll entries in your general ledger.It's easy to get confused about the role of these

There are lots of options available when it comes to choosing a time and attendance system, but not all of them are created equal. When reviewing time clock software, make sure you consider what features the program has to offer, what reports are available within the program, and how user friendly it is. We've scaled our time clock software to meet just about every business size and need, so the summary

Coming off the recent Independence Day celebration seems like an appropriate time to discuss how to add paid holidays to your employee time cards. As you may already know, your Virtual TimeClock software can keep track of accrual and use of all paid and unpaid time off. So the process we're describing for holidays can be easily applied to vacation, sick days, and personal time off.If you haven't already

It's fairly common for new time clock software users to get their new time and attendance system all setup and functioning at a basic level and then come back several weeks or even months later and start deploying some of the 'bells and whistles'. Tracking vacation and sick time is one of those 'bells' that typically gets setup later.Things to Think AboutThere are a couple of decisions that need to

All new Virtual TimeClock licenses come with 30 days of priority technical support and free upgrades built right in. But if you want the freedom to be able to talk to a technical support specialist whenever you need to and have free access to the latest and best version of Virtual TimeClock, then you'll want to enroll in our time clock software Maintenance & Support program.Program BenefitsAll