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Tracking Missed Shifts

 
 
Virtual TimeClock has a built-in leave accrual system that makes it super easy to keep track of accrued and used leave. This tends to be used most often for keeping track of paid time off like vacation, sick time, holidays,...
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Entry Notes vs. Messaging

 
 
We often get asked about the difference between timecard entry notes and messaging. So here are some reasons why you might choose to use one over the other. Entry notes allow you to attach a note to a specific punch...
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Hidden Administrator Account

 
 
Every once in awhile we'll come across a Windows user that is having trouble installing or uninstalling Virtual TimeClock. They'll be logged in as an administrative user, but still be denied access to delete or replace certain files or folders....
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When .pkg Files Fail to Open on Mac

 
 
If you're prompted  to "choose an application" when trying to install .pkg or .mpkg files, then those types of files have probably become disassociated from the Installer app. This may prevent you from installing new or updated software on your...
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Do You Need a VPN?

 
 
If you have multiple business locations, or would like to access your time clock data from home or while traveling, you can easily connect to your TimeClock Server using the Internet. The most secure remote connection is achieved by using...
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Overriding Shift Restrictions

 
 
Virtual TimeClock has powerful clock in rules that allow you to control when employees can use the time clock. There are two ways to use these shift rules. The first way prevents employees from using the time clock until their...
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Checking Your Time Clock Version

 
 
If you need to reinstall Virtual TimeClock, you'll need to verify what version of the program you're licensed for. One way is to check the registration email we sent you when you purchased your software license. The second way is...
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Leave Accrual By Payroll Period

 
 
Leave benefits can be accrued in a number of different ways. Some businesses award leave benefits all at once, while others make employees earn the paid time off first. Virtual TimeClock allows you to accrue paid leave benefits as a...
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Moving Remote Clients

 
 
Before moving a time clock client to a different computer at your remote office, there are a couple of pieces of information you’ll need before uninstalling the time clock from the existing computer. First, verify if the client program is...
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Future Time Clock Entries

 
 
If you have an employee that insists they clocked in but at the end of their shift it shows them clocked out already, it's probably because they have a future entry. Most future entries are made by mistake and happen...
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Allow Users to Enter Time Off

 
 
Some businesses allow employees to add their own leave entries like vacation or sick time. Although this feature is turned off by default so only managers and time clock administrators can enter time off, it's easy to turn on by...
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14R1.1 Maintenance Update

 
 
We've posted a 14R1.1 maintenance update that fixes an issue that was causing shift clock in restrictions to use the actual time rather than the shift start time for early clock ins, and shift clock out restrictions to use the...
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Are You Missing Days?

 
 
If you run employee timecards and the days of the week seem to be missing, it's probably because you've enabled a new time setting for including hours worked past midnight with the prior day totals but you didn't adjust the...
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Is Your Time Clock Slowing Down?

 
 
There's a setting within Virtual TimeClock that causes the time to be polled from a random selection of government, military, and educational sources rather than a local computer clock. We've had some recent reports of time clocks running slow when...
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End of Period Procedures

 
 
Most businesses follow the following steps to prepare employee hours for payroll processing and start a new payroll period.

Step 1: Review Employee Timecards
The Timecard Detail report allows you to quickly review the total hours...
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Setting Up California Overtime

 
 
California has some very interesting overtime provisions that go beyond those required by the FLSA (Fair Labor Standards Act). Nonexempt employees that work more than 8 hours in any workday or more than 40 hours in any workweek need to...
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QuickBooks Import Dropping WC Codes

 
 
Virtual TimeClock allows you to export a file of employee hours for easy import into QuickBooks. Apparently, QuickBooks will not automatically populate the workers compensation codes on an import, but it will on a manual entry of the employee hours....
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Tracking Rooms & Equipment

 
 
The time clock In/Out Board is a great tool for knowing exactly where your employees are and what they're working on. But it's also a great way to instantly know what conference rooms are available and if any specialized equipment...
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Auto Start Your Mac Time Clock

 
 
Did you know you can have programs you use often automatically start when you login to your Mac? It's easy to do, and especially convenient for programs you use everyday, like the time clock. If Virtual TimeClock is already in your...
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Terminating Employees

 
 
There are many operational issues involved in the termination of an employee. Whether it was voluntary or not, this can be an emotional or even volatile event. It's easy to forget things amidst all the final paperwork so here are a...
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PIN Password Ideas

 
 
Using a unique time clock PIN for each employee is a great alternative for businesses trying to prevent buddy punching but not wanting the added expense, maintenance, and unreliability of a biometric solution. We often get asked what makes a...
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