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Moving Remote Clients

 
 
Before moving a time clock client to a different computer at your remote office, there are a couple of pieces of information you’ll need before uninstalling the time clock from the existing computer. First, verify if the client program is...
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Future Time Clock Entries

 
 
If you have an employee that insists they clocked in but at the end of their shift it shows them clocked out already, it's probably because they have a future entry. Most future entries are made by mistake and happen...
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Allow Users to Enter Time Off

 
 
Some businesses allow employees to add their own leave entries like vacation or sick time. Although this feature is turned off by default so only managers and time clock administrators can enter time off, it's easy to turn on by...
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14R1.1 Maintenance Update

 
 
We've posted a 14R1.1 maintenance update that fixes an issue that was causing shift clock in restrictions to use the actual time rather than the shift start time for early clock ins, and shift clock out restrictions to use the...
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Are You Missing Days?

 
 
If you run employee timecards and the days of the week seem to be missing, it's probably because you've enabled a new time setting for including hours worked past midnight with the prior day totals but you didn't adjust the...
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Is Your Time Clock Slowing Down?

 
 
There's a setting within Virtual TimeClock that causes the time to be polled from a random selection of government, military, and educational sources rather than a local computer clock. We've had some recent reports of time clocks running slow when...
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End of Period Procedures

 
 
Most businesses follow the following steps to prepare employee hours for payroll processing and start a new payroll period.

Step 1: Review Employee Timecards
The Timecard Detail report allows you to quickly review the total hours...
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Setting Up California Overtime

 
 
California has some very interesting overtime provisions that go beyond those required by the FLSA (Fair Labor Standards Act). Nonexempt employees that work more than 8 hours in any workday or more than 40 hours in any workweek need to...
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QuickBooks Import Dropping WC Codes

 
 
Virtual TimeClock allows you to export a file of employee hours for easy import into QuickBooks. Apparently, QuickBooks will not automatically populate the workers compensation codes on an import, but it will on a manual entry of the employee hours....
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Tracking Rooms & Equipment

 
 
The time clock In/Out Board is a great tool for knowing exactly where your employees are and what they're working on. But it's also a great way to instantly know what conference rooms are available and if any specialized equipment...
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Auto Start Your Mac Time Clock

 
 
Did you know you can have programs you use often automatically start when you login to your Mac? It's easy to do, and especially convenient for programs you use everyday, like the time clock. If Virtual TimeClock is already in your...
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Terminating Employees

 
 
There are many operational issues involved in the termination of an employee. Whether it was voluntary or not, this can be an emotional or even volatile event. It's easy to forget things amidst all the final paperwork so here are a...
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PIN Password Ideas

 
 
Using a unique time clock PIN for each employee is a great alternative for businesses trying to prevent buddy punching but not wanting the added expense, maintenance, and unreliability of a biometric solution. We often get asked what makes a...
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Dynamic vs. Static Schedules

 
 
The schedules & shifts feature allows you to assign clock in and out rules for each employee working a static weekly schedule. This allows you to prevent people from clocking in early and clocking out late. A static schedule is...
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Year-End Leave Carryover

 
 
There seems to be no shortage of things to worry about at the end of the year. And if your employee benefits are based on the calendar year, nothing seems to concern staff more than how many vacation hours they...
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QuickBooks Payroll Items

 
 
Virtual TimeClock will export a specially formatted time clock file that allows you to import employee hours into the QuickBooks timesheet for payroll. This makes it super easy to process payroll because you don't have to rekey employee hours from...
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Hiding the In/Out Board

 
 
There are times when the time clock in/out board may not be the desired method for your employees to clock in and out. For example, if you're using a group time clock, then you may not want employees to see...
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TimeClock Clients Can't Connect

 
 

If you can't connect to the Virtual TimeClock Server, it's likely due to one or more of the following issues:

  1. The Virtual TimeClock Server is not installed or not running. Launch Virtual TimeClock Server and check the Status window...
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Opening Ports On Your Firewall

 
 
If you're setting up Virtual TimeClock for the first time on a Windows network, or perhaps you've got a new server, you may need to open up some communication ports on the server computer firewall so your time clock clients...
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Out of Licenses Message

 
 

If you receive an 'Out of licenses' message when connecting your time clock client, it's probably because you've got a new computer or you tried to move your time clock client to a different computer. Virtual TimeClock remembers all client TimeClocks...
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Backing Up Your Timecard Data

 
 
Virtual TimeClock has a built-in backup utility that allows you to easily and quickly schedule automated backups. Donʼt store backup files on the same computer as your time clock or a single disaster can wipe out all your data. You can...
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Version 5 Time Clock Upgrade

 
 
We still occasionally have customers upgrading from version 5 of Virtual TimeClock. If that's you, then you'll need to download the separate version 5 time clock data converter from the website. It takes about 30 seconds to convert the average...
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Time Clock Departments

 
 
Virtual TimeClock makes it easy to assign users to departments so you can generate reports with departmental totals for hours and wages. In fact, your time clock program already has built-in reports that separate hours by people, activity, department, and...
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Importing New Time Clock Employees

 
 
​You can import your new users into your employee time clock software by either creating a comma separated value (CSV) text file or exporting your employee list from QuickBooks. Let's talk about importing a CSV file. You can use a...
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